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How To Instantly Create New Items in Google Drive - 6 Useful Keyboard Shortcuts

posted Feb 28, 2017, 3:51 PM by ITS Website

Here are some great keyboard shortcuts in Google Drive to make creating new items easier and quicker than ever before.

Head to drive.google.com. To create a new…

Doc: Shift + t

Sheets spreadsheet: Shift + s

Slides presentation: Shift + p

Drawing: Shift + d

Form: Shift + o

Folder: Shift + f


How to link to a specific paragraph in Google Docs

posted Feb 12, 2017, 3:52 PM by ITS Website

If you ever have a Google Doc that’s tens or hundreds of pages long, it can be difficult to find a specific section of text that someone has asked you to reference. To save time, it can be valuable to provide a direct link to a specific paragraph in your document. Here’s how.

  • Put your cursor at the start of the paragraph that you want to link to.
  • Head to the Insert menu at the top of the page, and choose Bookmark.
  • You will see that a ribbon gets inserted into the document where your cursor was previously.
  • Click the ribbon icon.
  • You’ll see that you have the option to get a link, or to remove the bookmark. Right-click on the word Link, and choose Copy Link Address. (If you ever decide you no longer want the bookmark to be there, you would just remove it by clicking Remove.)
  • Now, when you send that link to anyone, the Doc will be opened right at the paragraph that you bookmarked earlier.

YouTube Video


Add Images to Questions and Answers in Google Forms

posted Sep 8, 2016, 8:31 PM by ITS Website

A few weeks ago, Google released a new update for Google Forms. With this new feature, you can now insert images into survey questions or add images as multiple choices options.

Adding images to a question

  • For example, let’s say you have a question like, “Give me five adjectives you think of when looking at this picture.”
  • In the past, if you were using images in Forms, you would have used this button on the right-hand toolbar.

Google Forms update 1_final

  • But now, if you want to insert images directly into questions or answers, you need to access your images from a different place. When you type out your question, click the image icon on the right side.

Google Forms update 1b_final

 

  • You can upload an image, take a snapshot, direct the form to a URL, browse your Albums or your Drive, or do an online search for an image.
  • Once you upload or select your image, it will be incorporated right into the question.

Google Forms update 1c

 

Adding images as multiple choice answers

  • For example, let’s say you have a question like, “Which of the following images do you think best represents our brand?” and you want your answers to all be images.
  • Click into the first answer space, and then click the image icon on the right-hand side. Upload or select your image.

Google Forms update 1d_final

 

  • Repeat for the other answers. By doing this, you’re inserting the various image options as the answers in your multiple choice question, so that each answer is a different image.

Google Forms update 2

These Two Buttons in Google Drive will help you keep you oragnized

posted Sep 1, 2016, 4:50 PM by ITS Website

These buttons will appear when you are in Shared with meRecentStarred, or looking at Search results in Drive. When you select a document in one of these views, the below bar will appear at the top of your Drive page.

add to drive button

For example, if you are in the Shared with me page, the documents in this folder may not all be stored on your Drive. To fix this, Google has introduced the Add to Drive button
. Click this button to add the document to your Drive and move around to a folder where you can easily find it.

Speaking of moving a document, a second button that has been added to the top bar of Drive is Move to. If you have selected a file and it is already stored in your Drive, then this button will appear. Additionally, if you’ve recently clicked the Add to Drive button, the Add to Drive button then converts to the Move to button.

These two buttons will be available in the top bar of Google Drive in the coming weeks. Keep an eye out for the Add to Drive button in top bar of the Drive homepage, as well as in the top bar of the preview window.

You can find the Move to button in the bar at the top of Drive homepage, or it may also be located under the “…” button, as highlighted below.


Use Google Drive to Fill Out PDF Forms

posted Aug 23, 2016, 6:50 PM by ITS Website

If you don’t have the right software, filling out PDF forms on your computer can be a frustrating experience. Luckily, this (free) trick using Google Drive makes filling out PDF forms a breeze.

  • Move the PDF into Drive > double-click the file to preview it > click the “Open with” drop down menu at the top.
  • If you don’t already have DocHub installed, you need to click on “Connect more apps.” From here, search for DocHub and then install it. Once finished, go back to the same “Open with” drop down, and this time select DocHub.
  • When you open DocHub for the first time, it’s going to ask permission to access your Drive. Click on Allow to proceed, and your file will open in DocHub shortly.
  • The key to this app is that it allows you to draw text boxes anywhere you want on a PDF, which then just become fillable fields that you can type into as you like. You can slide these text boxes around and use the grid lines to assist you in positioning them.

DocHub1

  • You can also use the check mark too for “checking off” boxes.

DocHub2

  • There is also a great signature feature. When you click on the “Sign” button at the top of your screen, you can create a saved signature that you can use to sign documents. You can draw on the screen, use a page on your phone, or upload an image of your existing signature.

DocHub4

  • When you’re finished filling out your PDF document, you have several options for sharing it. You can download it directly, share a link, or email it as an attachment.

DocHub3

Keyboard Shortcuts in Gmail That Will Make You More Productive

posted Aug 16, 2016, 7:53 PM by ITS Website   [ updated Aug 16, 2016, 7:54 PM ]

Did you know there are keyboard shortcuts specific to Gmail?

Through a quick adjustment in the General settings tab, you’ll be whizzing through your email and will barely need to click your mouse. Many keyboard shortcuts in Gmail only require the touch of one button, so you don’t need to memorize too many key combinations.

To enable keyboard shortcuts in Gmail

  • Go to settings in the top right corner of your Gmail.
  • Under the General tab, scroll down until you see Keyboard settings.
  • Select “on” to turn on keyboard shortcuts.
  • Scroll and click Save at the bottom of the page.
  • Your keyboard shortcuts are now enabled in Gmail.

1. C

    • The C key opens up a new compose window.

2. D

    • The D key opens up a new compose window in a new tab.

3. J and K

    • When you’re sorting through your emails in your inbox view, or when you’re viewing a specific email, use these keys to move up and down your inbox. To expand a certain email, hit enter.

4. N and P

    • When you’re sorting through a conversation, use these keys to move up and down your conversation. To expand a certain conversation, hit enter.

5. S

    • When you’re in your inbox view, hit S to star an email To remove the star, hit S again. If you hit S again and quickly after the first time, the yellow star will turn blue and you can key through several options.

6. # (or Shift 3)

    • When you’re in your inbox view, hit # to move an email to the trash. Note, that using # requires you to press Shift first. The # symbol is located on the 3 button. 

7. Shift U

    • When you’re reading an email, or have an email selected, hit Shift and then U and the message will be marked as unread.

8. G then S

    • When you hit these keys in this order, your inbox view will show all starred emails in the Starred folder.

9. G then D

    • When you hit these keys in this order, your inbox view will show all drafts emails in the Drafts folder.

YouTube Video


How to insert Non-YouTube Videos Into Google Slides

posted Aug 10, 2016, 5:29 PM by ITS Website   [ updated Aug 10, 2016, 5:29 PM ]

Including videos in your Google Slides presentation can boost your audience’s attention and interest, especially when it provides comedic relief after a few serious slides. It’s a piece of cake to include a YouTube video in your slide however, what if your video is not available in YouTube? Here is a quick work-around to show you how to include any mp4 file in your Google Slides presentation.
To insert a non-YouTube video:
  • Find the mp4 file you want to include in your slide in your Google Drive.
  • Take a screenshot of the video to serve as a hyperlink placeholder to your mp4 file.
  • Go back to Google Slides, and find the slide you want to add the video link to.
  • Insert the screenshot you just took.
  • Downsize the screenshot as you see fit for your slide.
  • Select the screenshot and insert the hyperlink.
    • You can do this with CTRL + K (on a PC) or Command + K (on a Mac).
  • Paste the shareable link of the mp4 file in Google Drive.
  • Click Apply once you’ve pasted your link.
  • Now, your image is hyperlinked to take the user to the video located in Drive.

Chrome Cleanup Tool for Windows

posted Feb 23, 2016, 3:50 PM by ITS Website   [ updated Aug 8, 2016, 7:23 PM ]


This tool help find and remove unwanted programs on Windows computers, you can download and run the Chrome Cleanup Tool. It's an application that searches your computer for suspicious programs and offers to remove them for you.

You might see an alert prompting you to download the Chrome Cleanup Tool if Chrome notices unusual behavior caused by unwanted software or malware. Unusual behavior includes crashing, showing unusual startup pages, toolbars, or unexpected ads you can't get rid of, or otherwise changing your browsing experience.


How to Create and Use Templates in Google Docs

posted Sep 22, 2015, 8:39 PM by ITS Website   [ updated Sep 22, 2015, 8:40 PM ]


Whether we like it or not, many of the documents we
https://www.thegooru.com/how-to-create-and-save-a-template-in-google-docs/?mkt_tok=3RkMMJWWfF9wsRonuq3AZKXonjHpfsX57egtX6%2B%2BlMI%2F0ER3fOvrPUfGjI4CTMVjI%2BSLDwEYGJlv6SgFTbHMMat6w7gKWxc%3D
make in Google Drive are pretty similar. Why start from the scratch each time we create a new doc. We can turn them into reusable templates.

Templates allow us to save down the form of a Google Drive file and access it to get a head start on your next creation. We can even add organization's branding to templates and share them with coworkers to promote a more unified look for our presentations and proposals. Never find yourself staring at a blank page again, wondering where to begin.

Head back to school with new features in Google Classroom

posted Aug 24, 2015, 8:42 PM by ITS Website

Google+ Post




Teachers - check out these new Classroom features to help you engage students & save time http://goo.gl/sMxIx9

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